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Requesting a PIM ReportTe tono pūrongo PIM

Similar but quite different to a LIM, a PIM is a memorandum that includes all information known to NCC regarding your project with respect to the land you propose to build on. A PIM may include information about erosion, subsidence and flood risk.

What is a Project Information Memorandum (PIM)?

A project information memorandum (PIM) is a memorandum issued by the Territorial Authority (Council) under section 34 of the Act and sets out information relevant to your building work.

The information is provided on a prescribed form and is required to include all such information known to Council which may be relevant to the project or site. This includes potential for:

  • Erosion.
  • Avulsion (removal of land by water action).
  • Falling debris.
  • Subsidence.
  • Slippage.
  • Alluvium (the deposit of silt from flooding).
  • The presence of hazardous contaminants which are likely to be relevant to the design, construction or alteration of your proposed building which are known to Council.

Details of stormwater or wastewater utility systems which may relate to your project or site will also be included (where applicable).

A project information memorandum also identifies any additional approvals required such as:

  • Resource Management Act
  • Heritage NZ (heritage buildings / sites)
  • Fire & Emergency NZ.

The PIM also includes:

Confirmation, subject to other provisions of the Act that you may carry out the building work subject to:

  • The requirements of the building consent, and
  • All other necessary authorisations being obtained.

A project information memorandum does not give any form of approval under the District Plan or Building Act.

Contact a Council planning officer, or your own planning adviser, to determine whether your proposal complies with the District Plan. If it does not, and resource consent is required, you are strongly advised to obtain this before seeking building consent to avoid possible expensive changes to your proposal.

Do I need a Project Information Memorandum?

No, applying for a project information memorandum is voluntary but recommended for projects that involve a change of use or alterations to the exterior of the building. This can be applied for separately or in conjunction with your building consent.

How to apply for a Project Information Memorandum

An application for a project information memorandum must be made on the AlphaOne Building Consent system which is available on our website. To apply for a Building Consent please go to the Submit It section on the home page.

Documentation required:

All applications must be in PDF format including by not limited to:

  • Site plan.
  • Floor plan.
  • Building elevations.
  • Proposed drainage plans.

How long does it take?

Council is required to issue the project information memorandum within twenty (20) working days of application being received, however, depending on workloads, this may be earlier.

NB: Applicants will be notified via the system of all fees payable and payment will be required prior to issuing.

Sometimes it may be necessary for Council to obtain further information from you to enable your PIM processing to be completed. In such cases the Council will contact you with a formal request for further information.

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