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Invoicing and payments

If you're a supplier to NCC, then this might very well be the most important page on our website! This page tells you exactly what we need in our invoices. Our standard payments are on the 20th of the month following the month we get your invoice - so get them in quickly.

Temporary Changes 

Due to COVID-19 payments will now be made weekly. This is a temporary measure that will be effective from Wednesday 25 March 2020.

Invoicing and Payments 

We understand getting paid on time is important to you. Please include the following information on all invoices to prevent delays:

  • Name and address of recipient (Napier City Council).
  • The words ‘Tax Invoice’ in a prominent place.
  • Council contact (issuer of Purchase Order).
  • Council Purchase Order/ Contract number.
  • Supplier’s legal name and address.
  • Supplier’s GST number.
  • Suppliers invoice number.
  • Description of goods or services including quantity delivered.
  • Date of delivery.
  • The total amount payable in NZ dollars.
  • A statement that GST (if any) is included.

Additionally we require your invoice to:

  • Be in electronic PDF format (not hand-written)
  • Include your bank account number.

Invoicing us

You can send your invoices to us either by post or email.

Email (as a PDF attachment):


Napier City Council (Accounts Payable)
Private Bag 6010, Napier 4142.

Payment will be on the 20th of the month following the month of receipt of invoice, or as specified on the Purchase Order.

Please only send one copy to Accounts Payable. If you're unsure whether we've received your invoice, please contact us.

  • Phone: +64 6 835 7579
  • Email:

More information

Our procurement section has all you need to know about NCC’s contract opportunities and things to consider before you work with us.

Tendering - sourcing goods, services and works 

If you're interested in becoming a supplier to NCC - or want to find out more about contract opportunities - then this page is essential reading. You'll also find more information on our e-tendering portal and links to all the tender documents you might need.

Purchase Orders - Terms & Conditions

If you're providing us with goods or services, then you'll need a valid purchase order or contract. This page provides details of our T&Cs, including a link to our Purchase Order - Terms and Conditions of Supply.

Health and safety

Health and safety is very important to us at NCC. Depending on the work you're doing for us, you may need to go through a pre-qualification process. It's pretty standard - but it's also important.


Napier City Council - Copyright © 2024 Napier City Council

Disclaimers and Copyright
While every endeavour has been taken by the Napier City Council to ensure that the information on this website is accurate and up to date, Napier City Council shall not be liable for any loss suffered through the use, directly or indirectly, of information on this website. Information contained has been assembled in good faith. Some of the information available in this site is from the New Zealand Public domain and supplied by relevant government agencies. Napier City Council cannot accept any liability for its accuracy or content. Portions of the information and material on this site, including data, pages, documents, online graphics and images are protected by copyright, unless specifically notified to the contrary. Externally sourced information or material is copyright to the respective provider.

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